How Microsoft 365 Boosts Productivity While Saving You Money

employees analyzing financial records

“Boost employee productivity and save money.” Sounds too good to be true, right? Every once in a while, a tool or service is created that really can do both—and Microsoft 365 is one of them. The impact of the tool depends on how you use it, and when used correctly, Microsoft 365 can help you enhance your workflow and increase employee productivity.

But M365 doesn’t make your employees work harder or more; instead, it allows them to do their same tasks quicker and easier. In short, it allows you to do business better. By making the everyday aspects of your employees’ jobs easier, they have more time to focus on the strategic aspects of their jobs.

And let’s be real: When you’re struggling with technology just to get basic jobs done, you’re not enjoying your job. Better tools equal a better work experience, which is something we all want.

What Is Microsoft 365?

Microsoft 365 is a suite of cloud-based services that include Office, SharePoint, Exchange, and other collaboration tools. It’s an affordable way to bring all these powerful tools together in one place for your business or organization.

M365 offers an easy-to-navigate interface that all users will find intuitive and straightforward. It has everything that a business needs to function—from file storage to collaboration tools—all in one place.

And as the leading software creator in the world, Microsoft knows a thing or two about how to protect data. From vulnerability scans to data loss prevention and more, the security tools in M365 are designed to keep your data safe without making the applications difficult to use.

How Does M365 Affect Employee Productivity?

Let’s get into the nitty-gritty: how is M365 going to affect your employee productivity day-to-day? Here are our six favorite reasons for using Microsoft 365:

Accessible anytime, anywhere

Gone are the days of only being able to work in the office. With people working from home, on the road, or halfway across the world, accessing information in the cloud is essential. M365 allows you to work on the same document or project across devices, so if you need to finish something up on your phone before a big presentation, no problem.

Cloud services are essential to remote work and M365 offers the best tools to help people get stuff done. Since the pandemic, multiple studies have proven that remote workers are more productive: remote workers had a 6% performance increase on average during COVID. Without the ability to access their work anywhere, remote work would be impossible.

Facilitates communication & collaboration 

Instead of having multiple applications for intracompany messaging, video calls, and data sharing, you can do it all in the same place with M365. Not only does this save time but your employees don’t have to jump between different applications to get their jobs done.

M365 also gives you the ability to collaborate in real time, no matter how many people are working on the same document or project. This helps increase employee productivity since more work can happen faster and everyone has visibility into the progress of a project.

Automation of routine tasks

As of 2022, M365 updated its tool called “Power Automate,” which helps you synchronize files, get notifications, and collect data across different applications and systems. For example, if you’d like to send a customized email to a new customer, you can create the email and ask Outlook to send it for you when the customer’s information comes through.

Rather than manually saving the safe attachments that come through your email, you can automate Office 365 to save them to your One Drive for easy access later. There are thousands of little tools that can make work easier and faster, and M365 has them all.

Better data-driven decisions

Rather than relying on gut instinct, Microsoft 365 helps you get reliable data to inform your decisions. With the right tools in place, such as Power BI and Excel Insights, you can collect meaningful information that can help inform the decisions you make for the business.

And with M365’s built-in analytics, you can measure performance and track trends over time to get better results from your team.

Scalable & flexible 

With different plans and pricing options, you can choose the best M365 suite for your business. This way, you don’t have to pay for features that aren’t useful to your company. Plus, as your business grows or changes, it’s easy to upgrade or downgrade a plan accordingly.

Security and compliance controls

From data loss prevention and encryption to vulnerability scans and identity management, Microsoft 365 can help you stay compliant with different laws and regulations. As the leading software developer in the world, Microsoft has some of the best minds working on security and compliance.

No hardware costs

On top of all that, M365 doesn’t require any hardware purchases. You simply pay for the services you use and get started right away—no up-front costs or long-term commitments.

Give Time Back to Your Employees With M365 and Stability Networks

As we mentioned, Microsoft 365 has thousands of ways to speed up tasks and make life easier for you and your employees. And while Microsoft does a great job with an intuitive dashboard, it’s hard to know what you don’t know. To get everything you need out of M365 for employee productivity, partner with Stability Networks.

You’ll get access to our Microsoft experts that have years of experience helping organizations get the most out of their M365 suite. Our team will review your current setup and make recommendations to help you maximize productivity, minimize costs, and ensure you’re compliant with all relevant laws. With Stability Networks, technology can be a tool instead of a roadblock.

Schedule a consultation today to see how we can help you implement Microsoft 365 for better employee productivity.

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